Information about pupils in schools, alternative provision, pupil referral units and children in early years settings
Data Protection Act 1998: How we use your information
We process personal information relating to our pupils and may receive information about them from their previous school or college, local authority, the Department for Education (DfE) and the Learning Records Service. We hold this personal data to:
- support our pupils’ learning
- monitor and report on their progress
- provide appropriate pastoral care; and
- assess the quality of our services
- support a young person in their transition to a post-16 provider of education or training.
Information about our pupils that we hold will include their contact details, national curriculum assessment results, attendance information, any exclusion information, where they go after they leave us and personal characteristics such as their ethnic group, any special educational needs they may have as well as relevant medical information. For pupils enrolling for post 14 qualifications, the Learning Records Service will give us the unique learner number (ULN) and may also give us details about your learning or qualifications.
In addition once our pupils reach the age of 13, the law requires us to pass on certain information about them to the providers of Youth support services who have responsibilities in relation to the education or training of 13-19 year olds. We provide them with these pupils’ names and addresses, dates of birth, name(s)/address(es) of their parent(s)/guardian(s) and any other information relevant to their role. We may also share certain personal data relating to children aged 16 and over with post-16 education and training providers in order to secure appropriate services for them.
A parent/guardian can ask that no information apart from their child’s name, address and date of birth be passed to the Youth support services providers by informing Mrs Cunningham. This right is transferred to the child once he/she reaches age 16. For more information about services for young people, please go to our local authority website http://www.worcestershire.gov.uk/.
We will not give information about you to anyone without your consent unless the law and our policies allow us to. We are required, by law, to pass certain information about our pupils to our local authority (LA) and the Department for Education (DfE).
If you want to receive a copy of the information about you that we hold, please contact:
Mrs C Cunningham, School Administrator, Elmley Castle C E First School, Main Street, Elmley Castle, Worcs. WR10 3HS
Your attention is drawn to the full text version of this Privacy Notice on Worcestershire County Council's website.
If you need more information about how the Local Authority (LA) and/or DfE collect and use your information, please visit your local authority at;
or the DfE website at;
If you are unable to access these websites we can send you a copy of this information. Please contact the LA or DfE as follows:
Performance Development Team
Worcestershire County Council
Worcestershire County Council
Telephone: 01905 728848
Public Communications Unit
Department for Education
Great Smith Street
Telephone: 0370 000 2288